CDL Response to COVID-19: POLICIES

OVERVIEW

The Child Development Lab is following the guidance of the CDC, Public Health of Madison & Dane County, the UW, and the WI Department of Health Services to adjust operations to protect the children, families, and staff at the CDL from COVID-19.  Please see the CDC’s Quick Guide to Help Protect Your Child Care Center from COVID-19 for a brief overview of operational adjustments we are making during the COVID-19 pandemic.   

This is an accordion element with a series of buttons that open and close related content panels.

Assumptions & Guidance for COVID-19 Policies

General Assumptions

  • These COVID-19 Policies are considered an addendum to the already existing health and safety policies of the CDL.  The COVID-19 policies will supersede the existing program policies if there are any discrepancies.
  • CDL Illness & Exclusion Policies and Procedures (page 15)

Guidance for COVID-19 Policy Addendum

  • To ensure the safety of children, families, and staff during the COVID-19 pandemic, the CDL will monitor the situation and take into account the guidance and recommendations from the University of Wisconsin-Madison, Public Health Madison and Dane County (PHMDC), and the Wisconsin Department of Children and Families (DCF).  Programs will also monitor information provided by the Centers for Disease Control and Prevention (CDC), and federal, state, and county governments.

Due to the evolving nature of the COVID-19 pandemic, the CDL’s COVID-19 policies will be periodically updated based on new information from UW-Madison and the four entities listed above. Campus constituents and parents will be informed of any major policy updates in writing.  

When will the CDL Close due to COVID-19?

Closure

  • When there is  a confirmed case of COVID-19 in the CDL, we will follow the most current guidance from PHMDC, DCF and UW-Madison to determine the necessity of closing and length of the closure. The CDL may also need to close certain classrooms or the entire facility if there are not enough teachers able to report to work during the COVID-19 pandemic (e.g., due to illness, self-isolation, or quarantine requirements).  For the health of the children and staff, PHMDC is recommending that classrooms do not combine. Float teachers are assigned to a primary and partner classroom whenever possible, making flexible staffing solutions less likely.  Every effort will be made to arrange for qualified substitutes who are familiar with the children and Center, but this may not always be possible.  The pandemic tuition policy will be put into place if the CDL must close classrooms due to staff shortages related to the COVID-19 pandemic.
  • PHMDC and/or UW-Madison will determine if longer school closures are necessary or if only specific classrooms need to be closed. PHMDC will use this time to trace close contacts of the case and determine if others could be at risk. In the case that a person with a positive COVID-19 test has been in the CDL, UW-Madison’s department of Environment Health & Safety will be contacted for proper cleaning of the space.
  • Families will be notified of positive COVID-19 cases while their child was in attendance, but Centers will maintain the confidentiality of the child, family, student, or staff involved as required by the Americans with Disabilities Act (ADA) and the Family Education Rights and Privacy Act (FERPA). Center Directors will also need to maintain confidentiality when reporting these cases to UW-Madison campus leadership.

Increased Cases of COVID-19 in the Community

HYGIENE POLICIES

This is an accordion element with a series of buttons that open and close related content panels.

Hygiene

The CDL is fully committed to safeguarding the health and safety of all children, families, and staff. For this reason, effective immediately, all center employees and children must comply with the following personal hygiene policy:

  • All employees and children will be required to frequently wash hands with soap and warm water.
  • All employees shall follow (and encourage children to follow) proper cough and sneeze etiquette (see etiquette guidelines below).
  • Children, families, and staff should avoid touching eyes, nose and mouth with hands.
  • Staff will be required to wash hands, arms, and any other affected body part when contaminated with bodily fluids or secretions of children.
  • Staff will assist children in washing when contaminated with bodily secretions.

Handwashing

What You Need to Know About Handwashing (Video)

Wash hands with soap and water for at least 20 seconds as frequently as possible, or use hand sanitizer if soap and water isn’t available.  

  • Employees and children must wash hands, at a minimum:
    • When entering the program
    • Before interacting with other employees or children
    • When switching tasks
    • Before and after sensory table use
    • Before toileting or changing diapers/pull-ups (employees only)
    • After toileting or changing diapers/pull-ups
    • After assisting a child with toilet use or toileting accidents
    • After having any contact with bodily fluids (including mucous)
    • Before and after breaks (employees only)
    • After sneezing, coughing, or blowing nose or assisting a child
    • When hands are visibly soiled
    • Prior to leaving work
    • Before and after meals and snacks (including prep, handling, setting the table, serving)
    • After outdoor play

Anyone entering the CDL must wash hands or use hand sanitizer before entering the building, including families coming for drop-off/pick-up.

Cough and Sneeze Etiquette

To help stop the spread of germs employees should do the following and families and teachers should work to teach children these steps, as developmentally appropriate:

  • Cover mouth and nose with a tissue when coughing or sneezing.
  • Throw used tissues in the trash.
  • If you don’t have a tissue, cough or sneeze into your elbow, not your hand.
  • Change clothes if needed after sneezing/coughing onto clothes.

Additional Hygiene Measures

Additional hygiene related measures will be put into place to promote the health of children and staff at this time.

  • Use of water or sensory tables should be limited.  Children will need to wash hands before and after use.
  • Additional outside time will be encouraged to maximize fresh air. When possible windows should be opened throughout the day, and HVAC systems should be adjusted to allow more fresh air in the program.

Meals and Snacks

  • Meals and snacks must be provided in the classroom (or outside as long as classrooms aren’t cross-contaminating). Classes will no longer serve family style meals to avoid sharing the use of serving utensils. Meals should be pre-plated, or served to children using gloves.
  • It is recommended that toddlers, preschoolers, and school-age children bring a labeled water bottle each day, or be provided with labeled drinking cups or disposable drinking cups.
  • Sinks used for food prep should not be used for any other purpose.

SOCIAL DISTANCING & PPE

This is an accordion element with a series of buttons that open and close related content panels.

Social Distancing

  • Whenever possible, it is recommended that people maintain a six foot physical distance from others.  This is not always possible when providing high quality care to young children.  Try to social distance as much as possible with other adults in the CDL.
  • All unnecessary field trips and special activities will be canceled. Nonessential visitors (including volunteers, special programming, tours, observers, and researchers) will be limited.
  • Avoid combining of classrooms and sharing of common spaces
    1. Classrooms will follow posted daily schedules for playgrounds, neighborhood centers, and any other common space.
    2. Classroom groups of children and staff will be maintained from day to day as much as possible.
  • All classrooms will increase the space between nap cots/cribs to 6 feet when possible, or place partitions between cots/cribs when not possible. Cots/cribs should be arranged head to toe to further minimize opportunities for exposure.  Crib mattresses/cots should be disinfected after each use.
  • Chairs at tables should be spaced out when possible, especially during mealtimes. Infant and toddler classrooms should space children out during mealtimes so that they are not able to reach into each other’s space.
  • Limit in-person meetings and use other means of communications such as Zoom, Webex, Teams and email, that are not in person.
  • Physical distancing signage will be posted throughout the premises reminding everyone to practice physical distancing.
  • Families will be asked to refrain from coming into the classroom spaces during drop-off and pick-up times.  CDL Teachers will help families understand the particular drop-off and pick-up procedures for each classroom, including what to do when the class is outside during these times.  Families are asked to socially distance themselves from other families and staff at this time.  Please refrain from congregating in the lobby or the neighborhood areas.

Face Coverings (updated 3.21.22)

CDL’s Updated Mask Policy – Beginning Monday, March 21st, 2022 at 8:00 AM (after Spring Break):

  • CDL staff, children over 2 years of age, parents/families, and siblings 2 years of age and older (who are here during drop-off and pick-up times) will continue to be required to wear masks while inside the CDL, regardless of individual vaccination status.
  • Children will continue to remove their masks for meals, snacks, and naps.  Children may request a “mask break,” and teachers will help them find a supervised space at least 6 feet away from peers to do this.
  • Masks are highly recommended while outside (including in the playground), but staff, children, and families may make their own decisions about masking while outdoors.  Families who choose to ask their children to remain masked while outside will need to communicate that desire to CDL staff by completing the qualtrics survey emailed out on 2.21.22.  CDL staff will encourage children to follow their families’ wishes regarding masking outdoors.  Children who are masking outdoors will still be encouraged to communicate with their teachers when they need a mask break, especially in hot humid weather.  Children whose families wish for them to be masked outside will be asked to sit 6 feet away from their classmates while unmasked in a supervised space during their mask break.
  • Note:   The CDL will plan to keep this indoor mask mandate in place until everyone over 6 months of age has had sufficient time to become fully vaccinated.  We will update you on the exact timing of lifting the mask mandate once vaccines become available for children under 5 years of age.  We will update you ASAP if the outdoor mask requirement is reinstated based on new recommendations from the UW, CDC, PHMDC, or DCF.

CDL Mask Policies FAQs:

  • Does my child need to wear a mask to go to the CDL?
    • Masks are required for children two years and older while inside. Children younger than two should never wear a face covering due to risk of suffocation.  We recognize that children new to the CDL or children who are just turning 2 years old will need some time to transition to mask wearing while at school.  Please see the question below for tips on how to help your children with mask wearing.
  • Why is the CDL still requiring masks inside even though UW Madison has lifted its mask mandate?
    • The CDL has been working closely with University Health Services, Public Health of Madison & Dane County (PHMDC), the Office of Human Resources (OHR), the Provost’s Office, and SoHE’s Dean’s Office to determine the CDL’s mask policy after UW Madison lifts its mask mandate on March 12.  UHS has informed us that the reasoning behind UW-Madison’s decision to lift the mask mandate is based on high vaccination rates and low prevalence on campus.  Because the CDL is missing this high vaccination rate in our population of young children, UHS and PHMDC have agreed that keeping the CDL’s masking policy in place for everyone over 2 years of age is in alignment with the reasoning behind their updated policy.
  • Why is the CDL no longer requiring children and staff to wear masks outdoors (including in the playground)?
    • When we asked UHS about how important it is to wear masks while outside, and they said that lifting the CDL’s mask mandate while outdoors poses no increased concerns from a public health standpoint.  Individual families may choose to ask their children to remain masked while outside, and CDL staff will try to support that decision whenever the children are amenable.
  • How do I get my child to wear a face covering?
    • It’s always helpful to explain to kids why you’re asking them to do something. In this case, you can explain that wearing a face covering will help keep them from getting other people sick. It can be helpful to relate the explanation to people who are close to them, like grandparents or parents. Even though their grandparent might live in another state, you can explain that the people they pass in the grocery store or doctor’s office might be another person’s grandparent, and we want to keep those grandparents safe. We like these additional tips from KidsHealth  and Children’s Minnesota.
  • Are children required to wear masks during nap time?
    • No.  Physical distancing must be maintained.
      • Cots/cribs will be placed 6 feet apart or when that’s not possible a partition will be placed between the cots/cribs.
      • Children will be positioned head-to-toe to increase space during naptime.
  • Please bring masks for your child(ren).  The CDL will have extra child-sized masks, but it is nice if your child is able to wear a mask he/she is already used to wearing.
  • We ask that families have their children (over 2 years of age) practice wearing face masks before returning to the CDL or upon a child turning 2 years of age.
  • The CDL will provide face masks for teachers and families (if they forget theirs from home).
  • For more information on masks, please visit the CDC’s Guide to Masks.

HEALTH SCREENING FOR CHILDREN & STAFF

This is an accordion element with a series of buttons that open and close related content panels.

Health Screening for Children

A Health Screening for each child will be required each morning upon arrival.

  • Parents and guardians are not permitted into the space that children are present. Parents and guardians can drop off/pick up at the classroom door if children are inside their classroom, or the classroom’s designated playground door if children are on the playground.
  • Limit number of caregivers/siblings picking up and dropping off when possible.
  • Screen all children entering the program upon arrival for signs and symptoms of COVID-19.
    • Daily health checks including temperature screening and Daily Health Screen questions will be conducted safely and respectfully, and with measures in place to ensure confidentiality as well as in accordance with any applicable privacy laws or regulations. Confidentiality will be maintained.
    • Individuals with a fever at or above 100.4°F, or other symptoms of COVID-19 will not be permitted into the center, and will need to follow the exclusion guidelines set forth in this policy and in the Parent Handbook.

Daily Health Screen Questions for Children:

  • Your health and safety are very important to all of us. In an effort to prevent the spread of COVID-19, the following information will be sought from the parent/guardian regarding their child upon arrival each day.
    • Has your child had a temperature of 100.4 degrees or higher in the past 24 hours?
    • Has your child been given any medication to lower their temperature in the past 12 hour(s)?
    • Has your child had any other symptoms of COVID-19, such as shortness of breath, fatigue, muscle or body aches, fever or chills, new onset of loss of taste or smell,  persistent dry cough, headache, sore throat, nausea or vomiting, or diarrhea in the past 24 hours?
    • Is there someone in the child’s household who has COVID-19 or symptoms of COVID-19.  Or do you know if your child has been within 6 feet of an individual with a positive COVID test for longer than 15 minutes?
    • If the answer is “yes,” does the person have a confirmed case of COVID-19?
  • If families answer “yes” to any of these questions or the child has a fever or other possible symptoms of COVID-19 during the Health Check, the exclusion guide will be followed.

Health Screening for Staff

COVID-19 VACCINATIONS FOR STAFF & CHILDREN OVER 5 YEARS OF AGE (updated 2.9.22)

This is an accordion element with a series of buttons that open and close related content panels.

Staff & UW Students: Vaccinations (updated 2.9.22)

Staff and student interns are employed by the University of Wisconsin-Madison; therefore the CDL must abide by UW-Madison Human Resources COVID-19 policies.  Staff and student interns are encouraged to get COVID-19 vaccines and boosters, but at this time, there is not a mandate for COVID-19 vaccines at the University of Wisconsin-Madison and its affiliated programs.  UW students and staff can sign up for a free COVID-19 vaccine or booster.  

  • Starting on August 30th, 2021, all unvaccinated staff, faculty, and students will be required to get tested for COVID-19 on a weekly basis.  At this time, UW policy considers students and staff to be fully vaccinated if they completed 2 doses of the Pzifser or Moderna vaccine or 1 dose of the Johnson and Johnson vaccine.  The UW is encouraging students and staff to also get a booster shot when eligible and is providing free booster shots.  
  • Please note that isolation and quarantine guidelines for UW employees differ depending on your COVID-19 vaccination and booster status (see quarantine and isolation policy).
    • ***CDC’s definition of up-to-date on COVID-19 vaccines/boosters for adults over 18 years of age:
      • An adult is considered up-to-date with their COVID-19 vaccines and/or boosters if:
        • It is at least 2 weeks after the second dose of the Pfizer-BioNTech or Moderna vaccine, BUT it has not yet been 5 months since the second dose OR
        • It is at least 2 weeks after the first dose of Johnson & Johnson/Janssen vaccine, but it has not yet been 2 months since this first dose OR
        • It has been 5 months or longer since they received their second Pfizer-BioNTech or Moderna vaccine AND they have received a booster OR
        • It has been 2 months or longer since they received their first Johnson & Johnson/Janssen vaccine AND they have received a booster.
  • UW Students and staff are to upload their vaccination records to myUHS if vaccines were received outside of UHS.  UW employees are able to request a medical or religious exemption for COVID-19 vaccines, but these individuals will be required to get weekly COVID-19 testing.

Children: Vaccinations (updated 2.9.22)

At this time, the WI Department of Children and Families is not requiring children over 5 years of age to be vaccinated and/or boosted for COVID-19.  The CDL will let families know if this policy changes.

Parents should upload their child’s most recent vaccination record (including COVID-19 vaccines) into Guidestar AND notify the CDL Admin Team if their child has received any COVID-19 vaccines.  Isolation and quarantine guidelines for children differ depending on their COVID-19 vaccination and booster status (see quarantine and isolation policy).

  • **CDC’s current definition of up-to-date on COVID-19 vaccines/boosters for children between 5 and 12 years of age:
    • A child between the age of 5 and 12 years is considered up-to-date with their COVID-19 vaccines and/or boosters if:
      • It is at least 2 weeks after the final dose in the primary series of the Pfizer-BioNTech vaccine.

COVID-19 TESTING FOR CHILDREN & STAFF (updated 2.11.22)

This is an accordion element with a series of buttons that open and close related content panels.

Testing (updated 2.11.2022)

  • Unvaccinated UW staff are required to get weekly COVID-19 testing to remain on campus.  
  • The CDL will consider a positive home test (antigen) to be a positive case of COVID, until that person is able to get a PCR test within 48 hours of the home test. The CDL will require that individual to stay home and isolate while we await the PCR test results. The individual’s classroom will close if that individual was present in the CDL 48 hours prior to the positive at-home test. If the in-clinic PCR test is negative, PHMDC has advised the CDL that we no longer need to consider that individual a positive case.  The CDL requests that individuals in this situation consider getting 2 in-clinic PCR tests to confirm the negative result.  
  • Any individual that is awaiting test results because they have symptoms should not enter the CDL facility.
  • The CDL requires that any individual affiliated with the CDL report a positive COVID test result or a known close contact to the CDL Administrative Team as soon as known.  Failure to do so puts the CDL community at risk and can lead to further consequences including disciplinary action and or termination of  child care.  UW Employees should read the Waiver for Reporting COVID-19 Test Results for more information. 
  • Families should inform the CDL Administrative Team of their child’s positive cases of COVID-19, even if that case occurred when the CDL was not open.  This information is vital as we try to calculate the quarantine and return dates for each individual child.  Unless the CDL Admin Team is aware of children’s positive cases of COVID in the last 90 days (day 0 = first day of symptoms OR date of positive COVID test if asymptomatic), your child will be required to quarantine if they are a close contact.
  • The CDL will follow PHMDC most recent flowcharts for child care testing
  • Please see updated quarantine and isolation guidelines for children and staff for more detailed information about testing requirements/recommendations for each circumstance.
  • Link to Quatrics survey for children in quarantine who are tested in clinic to return early:  https://uwmadison.co1.qualtrics.com/jfe/form/SV_2fsx4OslYuw8xRY 

ISOLATION & QUARANTINE GUIDELINES FOR INDIVIDUALS WITH COVID-19, SYMPTOMS, OR CLOSE CONTACTS OF INDIVIDUALS WITH A POSITIVE TEST (updated 2.11.22)

This is an accordion element with a series of buttons that open and close related content panels.

Children: Isolation & Quarantine (updated 2.11.22)

*Please notify the CDL Admin Team of ALL of your child’s positive COVID-19 tests & vaccinations:

  • Families should inform the CDL Administrative Team of their child’s positive cases of COVID-19, even if that case occurred when the CDL was not open.  This information is vital as we try to calculate the quarantine and return dates for each individual child.  Unless the CDL Admin Team is aware of children’s positive cases of COVID in the last 90 days (day 0 = first day of symptoms OR date of positive COVID test if asymptomatic), your child will be required to quarantine if they are a close contact.
  • Parents should upload their child’s most recent vaccination record (including COVID-19 vaccines) into Guidestar AND notify the CDL Admin Team if their child has received any COVID-19 vaccines.  Isolation and quarantine guidelines for children differ depending on their COVID-19 vaccination and booster status.

Children – Isolation:

The CDL will be following the CDC’s safest option of a full 10-day isolation (with a return on day 11) for all children with a positive case of COVID-19, since children under 2 years are not masked and children from 2-5 years of age remove their masks for significant portions of the day at the CDL (during snacks, meals, and naps).

The Wisconsin Department of Children and Families (our child care licensing entity), also recommends a full 10 day isolation period for all children. (https://dcf.wisconsin.gov/covid-19/childcare/providers):

  • Children who cannot wear a mask due to age (e.g., 0-2 years) or ability, or are unable to socially distance during meal and nap times should isolate for 10 days.”

If your child tests positive for COVID-19 (with a home test or an in-clinic test), you should begin isolation right away and contact the CDL administration team immediately.  Keep your child with the positive COVID test at home and keep them away from others as much as possible.  If your child is over 2 years of age, have them wear a mask whenever possible in the presence of others.  Other individuals in the household should also try to be masked whenever possible in the presence of the child with the positive case of COVID-19.

Your child with the positive case of COVID-19 should isolate at home and not leave isolation until:

  • It has been at least 10 days since the first day they had symptoms (day 0 is the day their symptoms started) OR it has been 10 days since they tested positive if they did not have symptoms (day 0 is the specimen collection date of the positive viral test), AND
  • They have been at least 24 hours without a fever (without fever-reducing medicine), AND
  • Their other symptoms are resolving. If your child meets this criteria, they may return to the CDL on day 11.

Ten days is the minimum isolation period, and some children may need to isolate longer.

  • If your child does not meet the criteria after 10 days, continue to have them isolate until they are fever-free for 24-hours without fever-reducing medication and their other symptoms have improved. Keep your child in isolation longer if you are instructed to do so by a contact tracer or a medical professional.
  • If your child meets the criteria to leave isolation after 10 days, and a contact tracer or medical professional did not instruct you to have your child isolate for longer, your child may return to the CDL on day 11. Efforts will continue to be made for children over 2 years of age to keep their masks on when playing and for social distancing whenever possible when children are unmasked.  Parents are asked to provide well-fitting, comfortable masks for their children over 2 years of age.

Note about positive cases of COVID-19:

  • If the person who tested positive has symptoms, they are considered infectious two days prior to symptom onset. If the person who tested positive is asymptomatic, they are considered infectious two days prior to test collection date.
  • Siblings of children with positive cases:
    • If the sibling has had a positive COVID-19 test result in the last 90 days (day 0 =day the test sample was collected) OR is **up-to-date on vaccinations/boosters (applicable for children 5 and older) AND they are symptom free, they may return to the CDL. Your child should wear a well-fitting mask when around their sibling with a positive case.  Siblings should get tested immediately with a PCR test or an in-clinic antigen test if they start to have symptoms and should isolate until test results are received.  If they are positive, start isolation and notify the CDL Admin Team.  If the results are negative but the child still has symptoms, follow the CDL illness policy.
    • If the sibling has NOT had a positive COVID-19 test result in the last 90 days OR is NOT **up-to-date on COVID-19 vaccines/boosters, the sibling must remain in quarantine through the positive child’s isolation period and must continue to quarantine after the child with COVID returns to the CDL. The sibling’s last day of exposure (day 0) to the child with the positive case is the last day of isolation for the child who tested positive.
    • The sibling must then continue to quarantine and should be tested on day 6 or 7 with a PCR test or a rapid antigen test collected in a clinic-setting. Children may return to the CDL on day 8 if their day 6 or day 7 test is negative AND the family has completed the CDL’s testing attestation verifying this test result.  Children who are tested after day 7 and receive a negative result may return to the CDL before day 11.
    • If parents cannot get their child tested, the child must remain in quarantine for at least 10 more days (from day 0 = their positive sibling’s last day of isolation), given that children cannot mask universally and are unmasked for prolonged nap periods and meals/snacks. Children may return on day 11.
    • Children who are quarantining should test immediately (PCR test or rapid antigen test collected in a clinic-setting) if they develop symptoms.
      • If the test is positive, start isolation & contact the CDL Admin Team.
      • If the test is negative but the child has symptoms, follow the CDL’s illness policy.

Children – Quarantining:

  • All children who are *close contacts (*see definition below) should quarantine for at least 7 days, with exception of those children who have tested positive for COVID-19 using a viral test in the last 90 days or those children who are **up-to-date on their vaccinations/boosters. For children who have not tested positive for COVID-19 in the last 90 days or who are not **up-to-date on their vaccinations/boosters, day 0 of the quarantine period is the last day of contact with the person with the positive test.  All children who are quarantining should be tested on day 6 or 7 with a PCR test or a rapid antigen test collected in a clinic-setting.  Children may return to the CDL on day 8 if their day 6 or day 7 test is negative AND the family has completed the CDL’s testing attestation verifying this test result.  Children who are tested after day 7 and receive a negative result may return to the CDL before day 11.
  • Children who are quarantining should test immediately (PCR test or rapid antigen test collected in a clinic-setting) if they develop symptoms.
    • If the test is positive, start isolation & contact the CDL Admin Team.
    • If test is negative but the child still has symptoms, follow the CDL’s illness policy.
  • If parents cannot get their child tested, the child must remain in quarantine for at least 10 days, given that children cannot mask universally and are unmasked for prolonged nap periods and meals/snacks. Children may return on day 11.
  • Note: Children who have had a positive case of COVID-19 in the last 90 days (with a positive PCR test result) do not need to quarantine if they are a close contact (day 0 for counting 90 days = day of symptom onset OR day the test sample was collected if asymptomatic).  You should get your child tested with an antigen test (at home or in-clinic) at least 5 days after they last had close contact with the individual with COVID-19 (day 0), if possible, even if your child does not have any symptoms.  If your child gets symptoms, they should not attend the CDL.  It is recommended that they get an antigen test (at home or in-clinic) as soon as possible and see their primary care physician for a full assessment and recommendation on return date.  Your child should wear a well-fitting mask around others for 10 days from the date of their last contact with someone with COVID-19.
  • Note: Children 5 years of age and older who are **up-to-date with their COVID-19 vaccines/boosters do not need to quarantine if they are a close contact.  You should get your child tested with an antigen test (at home or in-clinic) or an in-clinic PCR test at least 5 days after they last had close contact with the individual with COVID-19 (day 0), if possible, even if your child does not have any symptoms.  If your child gets symptoms, get them tested immediately with a PCR test or an in-clinic antigen test and isolate them until you receive their test results.  If your child tests positive, follow isolation recommendations.  Your child should wear a well-fitting mask around others for 10 days from the date of their last contact with someone with COVID-19.

Definitions & Clarifying Notes:

*PHMDC’s definition of close contact:

An individual is considered a close contact if any of the following is true.  The individual

  • Was within 6 feet of a positive person for more than 15 minutes total in a day
  • Had physical contact with the person
  • Had direct contact with the respiratory secretions or the person with the positive case (i.e., from coughing; sneezing; or contact with dirty tissue, shared drinking glass, or other personal items)

This definition applies even if any or all parties were wearing face coverings or if physical barriers were used.  These measures reduce the risk of spread but do not eliminate it.

Note about close contacts:

  • Siblings or household members of close contacts can still attend the CDL, as long as they do not have symptoms and they meet the rest of the criteria set forth in the CDL’s illness policy. Please make child care arrangements for your child who is quarantining so you may drop-off or pick-up siblings at the CDL.  Children who are in quarantine may not enter the CDL at any time.
  • Close contacts of close contacts do not need to quarantine since they were not exposed to someone with COVID-19.

**CDC’s current definition of up-to-date on COVID-19 vaccines/boosters for children between 5 and 12 years of age:

  • A child between the age of 5 and 12 years is considered up-to-date with their COVID-19 vaccines and/or boosters if:
  • It is at least 2 weeks after the final dose in the primary series of the Pfizer-BioNTech vaccine

Children – COVID-19 Resources:

Staff: Isolation & Quarantine (updated 2.11.22)

Employees & UW Students – Isolation:

Employees should follow the standard UW Madison protocol if they have tested positive for COVID-19:

If you test positive for COVID-19, you should isolate yourself immediately and contact the CDL administration team immediately.  Stay home.  Separate yourself from other people and animals in your home as much as possible.  Wear a mask at home when in the presence of other people.

Isolate at home and do not leave isolation until:

  • It has been at least 5 days since the first day you had symptoms (day 0 is the day your symptoms started) OR it has been 5 days since you tested positive if you do not have symptoms (day 0 is the specimen collection date of the positive viral test), AND
  • You have been at least 24 hours without a fever (without fever-reducing medicine), AND
  • Your other symptoms are resolving. If you meet this criteria, you may return to the CDL on day 6.
  • You may choose to test before leaving isolation if you meet the criteria for ending after 5 days. If you’re able, use an antigen test (in clinic or home test) toward the end of your 5-day isolation.  If you test positive, continue to isolate until day 10 and contact the CDL Admin Team.  You may return on day 11 if you are fever-free for 24-hours without fever-reducing medication and your other symptoms have improved.
  • If you meet the criteria to leave isolation after 5 days, and a contact tracer or medical professional did not instruct you to isolate for longer, you may return on day 6 and must continue to wear a well-fitted mask at all times when in the presence of others for 5 additional days.
  • Five days is a minimum isolation period, and some people may need to isolate longer. If you do not meet the criteria after 5 days, continue to isolate until you are fever-free for 24-hours without fever-reducing medication and your other symptoms have improved.  Isolate longer if you are instructed to do so by a contact tracer or a medical professional.  Notify the CDL Admin Team of possible return date.

Employees & UW Students – Quarantining:

Employees should follow the standard UW Madison protocol if they are a *close contact:

  • If the employee is ***up-to-date on vaccinations/boosters (received primary series less then 6 months ago or vaccinated and boosted) AND they are symptom-free, they do not have to quarantine and are fine to return to the CDL, as long as they wear a well-fitted mask at all times in the presence of others until day 10 (day 0 is the last day of contact with the person with the positive test).
    • Employees should test immediately (PCR test or in-clinic rapid antigen test) if they develop symptoms. It is recommended you isolate while waiting for test results.  If test is positive, begin isolation and notify the CDL Admin Team.  If test is negative but employee still has symptoms, follow the CDL’s illness policy.
    • Even if employees do not develop symptoms, they are encouraged to test 5 days after their last date of contact with the person with the positive test. Tests should be a PCR test or a rapid in-clinic antigen test.  If test is positive, begin isolation and contact the CDL Admin Team.
  • If the employee is not ***up-to-date on vaccinations/boosters (was vaccinated more than 6 months ago and eligible for a booster but not boosted), they should quarantine for 5 days (day 0 is the last day of contact with the person with the positive test) and are encouraged to test on day 5. Tests should be a PCR test or an in-clinic rapid antigen test.  Employee can return to the CDL on day 6 if test is negative.  Upon return, employees must wear a well-fitted mask at all times when in the presence of others until day 10.  (If this is not possible, they will need to quarantine for the full 10 days with a return on day 11).  If day 6 test is positive, begin isolation and notify the CDL Admin Team.
    • Employees should test immediately (PCR test or in-clinic rapid antigen test) if they develop symptoms. It is recommended you isolate while waiting for test results.  If test is positive, begin isolation and notify the CDL Admin Team.  If test is negative, but the individual still has symptoms, follow the CDL’s illness policy.
  • If the employee has tested positive for COVID-19 using a viral test in the last 90 days (day 0 for counting 90 days = day of symptom onset OR day the test sample was collected if asymptomatic) AND they are symptom-free, they do not have to quarantine and are fine to return to the CDL, as long as they wear a well-fitted mask at all times in the presence of others until day 10 (day 0 is the last day of contact with the person with the positive test).
    • Employees should test immediately (rapid in-clinic antigen test or a home antigen test) if they develop symptoms. It is recommended you isolate while waiting for test results.  If test is positive, begin isolation.  If test is negative but employee still has symptoms, please follow the CDL’s illness policy.
    • Even if employees do not develop symptoms, they are encouraged to test 5 days after their last date of contact with the person with the positive test. Tests should be a rapid in-clinic antigen test or a home antigen test.  If test is positive, begin isolation and notify the CDL Admin Team.

*PHMDC’s definition of close contact:

An individual is considered a close contact if any of the following is true.  The individual

  • Was within 6 feet of a positive person for more than 15 minutes total in a day
  • Had physical contact with the person
  • Had direct contact with the respiratory secretions or the person with the positive case (i.e., from coughing; sneezing; or contact with dirty tissue, shared drinking glass, or other personal items)

This definition applies even if any or all parties were wearing face coverings or if physical barriers were used.  These measures reduce the risk of spread but do not eliminate it.

***CDC’s definition of up-to-date on COVID-19 vaccines/boosters for adults over 18 years of age:

An adult is considered up-to-date with their COVID-19 vaccines and/or boosters if:

  • It is at least 2 weeks after the second dose of the Pfizer-BioNTech or Moderna vaccine, BUT it has not yet been 5 months since the second dose OR
  • It is at least 2 weeks after the first dose of Johnson & Johnson/Janssen vaccine, but it has not yet been 2 months since this first dose OR
  • It has been 5 months or longer since they received their second Pfizer-BioNTech or Moderna vaccine AND they have received a booster OR
  • It has been 2 months or longer since they received their first Johnson & Johnson/Janssen vaccine AND they have received a booster.

Employees & UW Students – Resources:

PHMDC's Definition of a Close Contact

  • If the case investigator determines that a child was at the CDL while infectious, they will work with the CDL Administrative Team to determine if the child had close contact with others in your site.  The CDL Administrative Team will inform families immediately if their child is considered a close contact.
  • An individual is considered a close contact if any of the following is true:
    • Were within 6 feet of a positive person for more than 15 minutes total in a day
    • Had physical contact with the person
    • Had direct contact with the respiratory secretions of the people (i.e., from coughing, sneezing, contact with dirty tissue, shared drinking glass, food, or other personal items) 
  • This definition applies even if any or all parties were wearing face coverings or if physical barriers were used. These measures reduce the risk of spread but do not eliminate it. 
  • Siblings or household members of close contacts can still attend the child care site.  (You may not bring the child with the positive case of COVID-19 to the CDL when you are dropping off their sibling.)Close contacts of close contacts do not need to quarantine since they were not exposed to someone with COVID-19

TUITION & ENROLLMENT POLICIES

This is an accordion element with a series of buttons that open and close related content panels.

Payment Policy for Unplanned COVID-19 Related Center Closures

The CDL may need to close unexpectedly and on short notice due to the COVID-19 pandemic. COVID-19 may affect center operations in three ways:

  • The entire Center closes due to community spread of COVID-19.  CDL administration will follow the directives of Public Health of Madison & Dane County; local, state, and federal government, and UW Madison Campus Leadership when determining when to close the entire Center due to COVID-19.
  • One (or more) classrooms close due to a positive case of COVID-19.  If there is a positive case of COVID-19 in the CDL, we will follow the guidance of PHMDC. In this case, it is likely that only those classrooms that were exposed will close, and the rest of the CDL will be able to remain open.  We will inform families of the specifics of PHMDC’s directive regarding classroom closures due to a positive case of COVID-19 if that occurs.
  • One (or more) classrooms close due to staff shortages. It is also possible that the CDL will be short-staffed due to COVID-19-related absences and lack of access to student teachers, especially as we work to limit the number of people entering the CDL. We will make every effort to ensure that there are enough teachers to meet teacher:child ratios in each classroom, but this may not always be possible during the COVID-19 pandemic when:
    • More teacher absences as any COVID-19-related symptoms require teachers to stay home;
    • Potential need for teachers to self-isolate if they are exposed to, or test positive for COVID-19;
    • Limited access to substitute teachers in an effort to reduce the number of adults children are exposed to in the CDL;
    • The dependence on UW student interns to be able to provide 10 hours of care per day;
    • Staff time needed for daily health checks and cleaning.

Should the CDL or a classroom need to close due to COVID-related reasons, the CDL will initiate an emergency closure protocol. Whenever possible, communication regarding COVID-19-related closures will be emailed to families by 7:00 a.m. the day of the closure.

In the event of a center-wide closing due to circumstances beyond our control (e.g., national or local emergencies, public health concerns and inclement weather) or classroom closures due to COVID-19 cases, known exposures, or the need to quarantine due to an exposure to a positive COVID-19 case.

Parents are responsible for tuition payments as follows: 

  • Full tuition for the first 1-10 business days closed, 
  • 50% tuition for the next 11-20 business days closed, 
  • 25% for the next 21-30 business days closed. 
  • If the campus child care center is closed more than 30 business days in a six month period, program administrators will assess the specifics of the situation to determine the need to charge partial tuition for families to maintain their enrolled status.
  • The number of closure days will reset if there is a lapse of six months between center-wide closing events, or at the beginning of each Academic Year. 

Factors impacting the assessment may include projected length of the closure, demand for virtual learning opportunities, and potential limits on group sizes upon enrollment. All contracted enrollment spaces will be maintained during a closure period as long as all financial commitments to the Center are fulfilled.

Number of Consecutive Business Days Center or Classroom is Closed Amount of Tuition Due
1-10 100%
11-20 50%
21-30 25% provide virtual learning content
31+ *Program will assess based on the circumstances of the closure(s)

Enrollment Priority during Limited Capacity due to COVID-19

In the event that classroom capacity limits are put on the center to maintain safety of children and families, either due to group size restrictions set forth by PHMDC or DCF, or due to staff shortages, enrolled children will be prioritized by the family’s essential employee status and UW affiliation.  At time of signing the contract, families are responsible for obtaining a letter from their employer(s) indicating their precise priority status.  If Centers do not have a letter on file for a family, the family will fall into Priority Group #4.

Considerations such as classroom assignment, teacher:child ratios, and group size limits will also be taken into account when making final decisions regarding who will receive child care.  Should there be a teacher shortage, families will be notified as soon as possible in the same manner as Inclement Weather days (See Family Handbook for details).

The list below is in order of priority for which children already enrolled in the Center would get care in the event of a limit on capacity or teacher shortage.

  • Priority Group #1: 
    • UW Madison – Children of UW Essential Employees: employees with responsibilities critical to maintaining essential functions and services on campus, including, but not limited to, completing the academic semester and supporting students who are engaged in ongoing classes, providing housing and dining services to students who remain in residence halls, life/safety, hazardous research and animal care, and Physical Plant. Essential employees often need to report to campus to fulfill essential function duties. Depending on the specific situation and who is needed for the preservation of life and property, essential employees may or may not be called in, but the designation of essential employees should be determined ahead of time.
    • DCF – Children of Tier 1 Individuals: employees, contractors, and other support staff working in health care
  • Priority Group #2:
    • DCF – Children of Tier 2 Individuals: employees, contractors, and other staff in vital areas including but not limited to military; long term care; residential care; pharmacies; child care; child welfare; government operations; public safety and critical infrastructure such as sanitation, transportation, utilities, telecommunications; grocery and food services; supply chain operations; and other sectors as determined by the Secretary of the Department of Children and Families.
  • Priority Group #3:
    • Children of UW Students, Staff, & Faculty that do not meet Essential Criteria:  Children will be selected by lottery considering age/group size/ratio requirements and staffing availability
  • Priority Group #4:
    • Children of Community Families: Children will be selected by lottery by age/group size/ratio requirements and staffing availability

Priority Letter for Employer

* We will be adding/modifying these policies as recommendations from Public Health of Madison & Dane County, Wisconsin Department of Children and Families, UW Madison, WI Department of Health Services, and the CDC continue to change.  Families will be emailed when significant updates are made and families are responsible for keeping up-to-date on these changes.